Working Gundog Club.
(Kennel Club ID No.
Rules and Constitution.
(Revised October 2010)
The Club shall be called the "Dove Valley Working
(hereinafter referred to as The Club).
The reasons for the existence of the Club are:-
a. To promote and encourage the well being and interests of the various Gundog
b. To encourage the training and working of the various Gundog breeds and
to encourage the holding of
Working Tests and Field Trials, and to do all
such things as may be deemed necessary to improve the standard of such events.
c. To promote education, discussion, study and research conducive to the objects
The Club shall consist of an
unlimited number of members whose names and addresses shall be kept on a
be retained by the Secretary. The Club must make a list of
members and their addresses available for inspection
if so requested by a
member of the Club or by the Kennel Club. Junior membership without voting
rights will be available
free of charge up to seventeen years of age.
Candidates for membership shall forward their application form to the
Membership Secretary for consideration at the next Committee meeting. Any person
who ceases to be a member of the Club
shall forfeit any right and claim upon
the Club and it's property and funds, nor shall that person be entitled to have
any or all of their annual subscription refunded to them.
4. Expulsion of Members.
Any member who shall be
suspended under Kennel Club rule A42j(4) and/or disqualified under Kennel Club
shall ipso facto cease to be a member of the Club for the
duration of the suspension and/or disqualification.
If the conduct of any
member shall, in the opinion of the Committee of the Club be injurious or likely
to be injurious to the character
or interests of the Club, the Committee of
the Club may, at a meeting, the notice convening which includes as an object the
of the conduct of the member, determine that a Special General
Meeting of the Club shall be called for the purpose of passing a resolution
to expel him/her. Notice of the Special General Meeting shall be sent to the
accused member, giving particulars of the complaint and
advising the place,
date and hour of the meeting that he/she may attend and offer an explanation.
If, at the meeting, a resolution to expel is
passed by a two thirds majority
of the members present and voting, his/her name shall forthwith be erased from
the list of members,
and he/she shall thereupon cease for all purposes to be
a member of the Club, except that he/she may, within two calendar months from
the date of such meeting, appeal to the Kennel Club upon and subject to such
condition as the Kennel Club may impose.
5. Officers and Committee.
The Committee of the Club
shall consist of Honorary Secretary, Honorary Treasurer, Chairman and a
Committee of ten.
The Officers and Committee may elect, without notice to
members, a President, Vice President and Patron.
The management of the Club
shall be in the hands of the Officers and Committee. All Officers and members of
shall be eligible for re-election every year, and all, except
Chairman, shall have full voting rights. Meetings of the Committee shall
held as often as deemed necessary. A quorum for Committee meetings shall be two
Officers and three Members.
The Committee shall have the power to co-opt
members onto the Committee in the event of positions becoming vacant between
General Meetings. Those co-opted shall only hold office until the next General
Meeting of the Club at which an election of Officers
and Committee takes
place. No individual who has been a Member of the Club for less than three
months may be elected onto the Committee.
6. Voting Rights.
Each Member shall be entitled
to one vote upon acceptance of membership. Postal and Proxy votes will not
be allowed. Voting shall be as decided by majority at meeting.
7. Club Property.
The property of the Club shall
be vested in the Committee. Trophies donated to the Club shall be deemed to be
the sole property of the
Club and shall not be accepted under any other
condition. In the event of the Club ceasing to exist, a final General Meeting
be called to decide the disposal of the Club's assets and the outcome
of the Meeting notified to the Kennel Club.
8. Club Accounts.
A Banking Account shall be
opened in the name of the Club into which all revenues of the Club shall be paid
from which withdrawals shall only be made with the signatures of two
Officers authorised to sign are Treasurer, Chairman, Membership
Secretary and General Secretary.
Certified accounts shall be
available to Members at AGM. Certification of accounts shall be carried out by
qualified accountant or two individuals with accountancy experience.
The Annual Subscription shall
be such amount as agreed by Members in General Meeting and notified to the
(currently £10.00 single - £15.00 joint. There is a joining fee
of £5.00. Click on "Membership" on Home Page for application form)
Subscriptions shall fall due on 1st February Annually. Any Member whose
subscription is unpaid shall not be entitled to the privileges of
Membership and if the Member fails to pay any outstanding subscriptions after
one month has elapsed
since the payment became due, that Members name shall
be removed from the register.
11. Financial Year.
The Financial year of the Club shall be from February 1st
to January 31st.
The Annual General Meeting of the Club shall be
held following the end of the financial year.
The purpose of the Annual
General Meeting shall be:-
a. to receive the minutes of the previous AGM.
b. To receive the report of the Committee.
c. To receive the accounts and balance sheet and the Auditor(s) report thereon.
d. To elect/re-elect Officers and Committee.
e. To consider any motions of which prior notice has been given and which appear
on the agenda.
f. To discuss any other items of general business.
Member shall give the Secretary at least 24 hours notice of any matter to be
raised under Any Other Competent Business.
At least one months notice will
be given to Members of AGM either by post or electronic mail.
wishing to place items on the agenda should send by post such items to the
Secretary as soon as possible,
but in any event, not less than 14 (fourteen)
days prior to the date of the meeting.
No business shall be conducted at AGM
unless notice thereof appears on the agenda, with the exception of
matters or those, which, in the opinion of the Chairman are urgent.
13. Special General Meetings.
A Special General Meeting may
be called by the Secretary when at least 10 (TEN) Members send a signed
requisition to the
Secretary stating the business to be discussed and
requesting a Special General Meeting to do so.
The Committee of the Club is
also empowered to call an SGM.
No business other than that detailed on the
agenda is to be discussed at a Special General Meeting.
a Special General Meeting shall be by post or electronic mail.
14. Annual Returns to the Kennel Club.
The Officers of the Club
acknowledge that during the month of January each year, Maintenance of Title fee
will be forwarded to the
Kennel Club by the Secretary for continuance of
registration and that by July 31st each year, other returns, as stipulated in
regulations for registered societies, will be forwarded to the
Kennel Club. The Officers of the Club also acknowledge their duty to
the Kennel Club of any change of Secretary which may occur during the course of
15. Constitution and Rules.
The Constitution and Rules of
the Club, which shall form the basis of Membership of the Club, may not be
altered or amended
except at a General Meeting, the agenda for which
contains specific proposals to alter or amend the rules.
alterations or amendments shall not be brought into force until the Kennel Club
has been advised and given approval thereto.
The Committee shall be empowered to deal with any matter not provided for within
No person, whilst an undischarged bankrupt, may serve on the Committee of or
other office or appointment within a KC Registered Society.
The Kennel Club shall be
the Final Court of Appeal in all matters of dispute.